Caring for Our Children (CFOC)

Chapter 9: Administration

9.4 Records

9.4.3 Staff Records Training Record

The director of a center or a large or small family child care home should provide and maintain documentation or participate in the state’s training/professional development registry of training/professional development received by, or provided for, staff. For centers, the date of the training, the number of hours, the names of staff participants, the name(s) and qualification(s) of the trainer(s), and the content of the training (both orientation and continuing education) should be recorded in each staff person’s file or in a separate training file. If the state has a training/professional development registry, the director should provide training documentation to the registry.

Small family child care home caregivers/teachers should keep a written record of training acquired and certificates containing the same information as the documentation recommended for centers and large homes.

The training record should be used to assess each employee’s need for additional training and to provide regulators with a tool to monitor compliance. Continuing education with course credit should be recorded and the records made available to staff members to document their applications for licenses/certificates or for license upgrading. All accrediting bodies for child care facilities, homes and centers, require documentation of training.

In many states, small family child care home caregivers/teachers are required to keep records of training.

Colleges issue transcripts, workshops can issue certificates, and facility administrators can maintain individual training logs.
Center, Early Head Start, Head Start, Large Family Child Care Home, Small Family Child Care Home
RELATED STANDARDS Maintenance and Content of Staff and Volunteer Records