Caring for Our Children (CFOC)

Chapter 9: Administration

9.4 Records

9.4.1 Facility Records/Reports Evacuation and Shelter-In-Place Drill Record

Content in the STANDARD was modified on 05/21/2019.

Records of the practiced emergency drill procedures and reviewed emergency policies should be completed regularly and kept on file. Staff training in proper record-keeping should be conducted annually.


Administrators should check with their state regulations and licensing requirements to adhere to the frequency of emergency drills and keep a record of the date, time, and name of the individual drill reviewer when each of the following drills are performed1: 

  • Evacuation emergencies (eg, fires, floods, gas leaks, chemical spills)
  • Shelter-in-place emergencies (eg, tornados, earthquakes, threatening person outside)
  • Lockdown emergencies (eg, violent/hostile intruders, threatening/dangerous animals)

Early care and education programs should see Standard for additional information on procedures and policies for these drills during geographically appropriate emergencies, natural disasters and violent/hostile intruder events.


Routine practice and documentation of emergency evacuation plans fosters calm, competent use in an emergency and an opportunity to reevaluate and improve plans.

Center, Early Head Start, Head Start, Large Family Child Care Home, Small Family Child Care Home
RELATED STANDARDS First Aid and Emergency Supplies Disaster Planning, Training, and Communication Written Plan for Seasonal and Pandemic Influenza Emergency and Evacuation Drills Policy
  1. National Fire Protection Association. School fire safety. Accessed December 20, 2018


Content in the STANDARD was modified on 05/21/2019.