Caring for Our Children (CFOC)

Chapter 9: Administration

9.1 Governance

9.1.0 Governing Body of the Facility

The facility should have an identifiable governing body or person with the responsibility for and authority over the operation of the center or program. The governing body should appoint one person at the facility, or two in the case of co-directors, who is responsible for day-to-day management. The director for facilities licensed for more than thirty children should have no other assigned duties (1). Centers with fewer than thirty children may employ a director who teaches as well.

Responsibilities of the person in charge of the operation of the facility should include, but should not be limited to, the following:

  1. Ensuring stable and continuing compliance with all applicable rules, regulations, and facility policies and procedures while also assuring a safe and healthy environment;
  2. Developing and implementing policies that promote the achievement of quality child care;
  3. Ensuring that all written policies are updated and used, as described in this chapter;
  4. Assuring the reliability and integrity of staff by hiring; firing/dismissals; assigning roles, duties, and responsibilities; supervising; and evaluating personnel;
  5. Providing orientation of all new parents/guardians, employees, and volunteers to the physical structure, policies, and procedures of the facility;
  6. Notifying all staff, volunteers, and parents/guardians of any changes in the facility’s policies and procedures;
  7. Providing for continuous supervision of visitors and all non-facility personnel;
  8. When problems are identified, planning for corrective action, and assigning and verifying that a specific person corrects the problem by a specified date;
  9. Arranging or providing repair, maintenance, or other services at the facility;
  10. Providing or arranging for in-service training and supplemental education for staff and volunteers, based on the needs of the facility and qualifications and skills of staff and volunteers;
  11. Recommending an annual budget and managing the finances of the facility;
  12. Maintaining required records for staff, volunteers, and children at the facility;
  13. Providing for parent/guardian involvement, including parent education;
  14. Reporting to the governing or advisory board on a regular basis as to the status of the facility’s operation;
  15. Providing oversight of research studies conducted at the facility and joint supervision of students using the facility for clinical practice.
Management principles of quality improvement in any human service require identification of goals and leadership to ensure that all those involved (those with authority and experience, and those affected) participate in working toward those goals. Problem-solving approaches that are effective in other settings also work in early childhood programs. This standard describes accepted personnel management practices. For any organization to function effectively, lines of responsibility must be clearly delineated with an individual who is designated to have ultimate responsibility (1).
Management should ensure policy is carried out by providing staff and parents/guardians with written handbooks, training, supervision with frequent feedback, and monitoring with checklists. A comprehensive site observation checklist is available in the print version of Model Child Care Health Policies, available online at http://www Total.pdf. Copies of this publication can be purchased from the National Association for the Education of Young Children (NAEYC) at or from the American Academy of Pediatrics (AAP) at It is also available on the Healthy Child Care Pennsylvania Website for download at
Center, Early Head Start, Head Start, Large Family Child Care Home
RELATED STANDARDS Mixed Director/Teacher Role Initial Orientation of All Staff Orientation for Care of Children with Special Health Care Needs Orientation Topics Continuing Education for Directors and Caregivers/Teachers in Centers and Large Family Child Care Homes Continuing Education for Small Family Child Care Home Caregivers/Teachers Training of Staff Who Handle Food Child Abuse and Neglect Education Training on Occupational Risk Related to Handling Body Fluids Education of Center Staff Training Time and Professional Development Leave Payment for Continuing Education Mutual Responsibility of Parents/Guardians and Staff Parent/Guardian Visits Parent/Guardian Conferences Seeking Parent/Guardian Input Support Services for Parents/Guardians Parent/Guardian Complaint Procedures Parents’/Guardians’ Provision of Information on Their Child’s Health and Behavior
  1. National Association for the Education of Young Children (NAEYC). 2004. Standard 10.A.04: NAEYC accreditation criteria for leadership and management standard. Washington, DC: NAEYC.